With our aim of performing effective, sustainable and high-quality work, we place great value on transparency, clear rules and efficient monitoring procedures. Examples of how we put this into practice include: designated internal supervisory committees, external assessors and auditors, and constant dialogue with the public. Furthermore, we have committed ourselves to following existing rules of conduct, such as the requirements of the Initiative for a Transparent Civil Society and the Code of Conduct from VENRO (Association of German Development NGOs).
Examples of monitoring procedures
Organisational and operational management
- The Board runs the organisation. It decides on the priorities and strategies in accordance with the purpose of the association. At the Annual General Assembly, the members of the Board are held accountable for their work.
- The medica mondiale General Assembly commissions an independent auditor to check the annual accounts, which then form the basis for the organisation’s annual financial report.
- Internal project finance specialists and external auditors regularly check whether resources for international projects are being allocated and used correctly. Heads of department and the management regularly and promptly inform staff of relevant issues affecting planning, strategy, the development of the business and challenges being faced.
- Job vacancies in the Cologne office are advertised publicly.
- Detailed procurement regulations determine what all staff in the head office have to comply with when awarding contracts, making purchases or checking invoices. These provisions are designed to encourage cost-effectiveness and an economical use of the resources available. They also prevent unfair advantages and unjustified privileges when awarding contracts.
Communication and public relations:
- A detailed annual report openly reports on how resources were used and how the organisation works, including the successes and difficulties experienced. The report is sent to supporters and other recipients. It is also published on the organisation’s website.
- medica mondiale communicates with the press and public in a clear and open way, appropriate for the particular target group in question. Examples of media used to report on the organisation include the internet, fundraising letters, information materials, press releases, lectures and the regular donors’ magazine “memo”.
- Our work with war-traumatised women and girls is based on principles and quality attributes which we have developed from our project work experience. They are regularly revised and refined.
- medica mondiale sees itself as an organisation which is constantly learning. Systematic assessment and evaluation reveals any possible weaknesses and encourages learning processes.
- The quality and sustainable efficacy of our international project work is ensured by means of regular evaluation. These quality and impact checks are carried out by external experts.
- Regular project visits and standardised assessment procedures for project applications are also effective mechanisms which we use to ensure the quality of our international project work.